Section 6: Final Requirements of Federal-Aid Projects
FHWA requires the below for reconciling of federal participating & non-participating funds. Refer to chapter 4 for the project records closeout checklist for all items required at closeout.
- Anchor: #VKBRAPUC
- Final Inspection Documentation Anchor: #APLLKJEJ
- Final Acceptance to Contractor Anchor: #AHGLJPRH
- Material Certification Letter per QAP for DBB (if it is specifically noted in the S&O plan) Anchor: #QQNABKAH
- Reconciliation of Federal Participating & Non-Participating dollars.
|
Step |
Action |
|---|---|
| 1 |
DCO receives the Advance Completion Notice from the AO. |
| 2 |
DCO schedules a final project inspection with the AO and EOR. |
| 3 |
Perform the project inspection. Place inspection report/memo in FHWA file folder. |
Anchor: #i1073396
Final Acceptance to Contractor
File the letter sent to the contractor accepting the project. Place accepted date(final) in critical dates in SiteManager.
Anchor: #i1073424Material Certification Letter
Refer to Material and Test Divisions Quality Assurance Program (QAP) for Design Bid Build projects for more information. Material Certification Letters only need to be sent FHWA on TxDIP projects.
Anchor: #i1073436Reconciliation of Federal Participating and Non-Participating Dollars
Finance Division uses SiteManager to reconcile Federal funds. All non-participating days and dollars need to be accounted for.