Construction Contract Administration Manual: Interim Project Review Guide

Section 3: Interim Project Review Guide – State and Federal-Aid Projects

All projects are to be inspected/reviewed on a regular basis to ensure compliance with the contract requirements and that the work is performed according to the plans and specifications. District offices should document their project record reviews for project records compliance at 30%/60%/90% completion (based on project dollar values). Table 1 lists some of the basic compliance categories and the required standard for acceptance.

Anchor: #i1064793Table 1 – Basic Project Compliance Categories and Acceptance Standards
Item	Standards
Contractor bulletin board	Accessible, readable, postings in accordance with current federal requirements
Traffic Control Plan (TCP)/Barricades	Set up according to project TCP, Barricades and Construction (BC), and Work Zone (WZ) standard sheets Signs & barricades in compliance with current Compliant Work Zone Traffic Control Device (CWZTCD) list Clean, plumb, none to slight damage, good reflectivity, command attention
Construction Items	Contractor’s work is in compliance with plans and specifications and of good quality
Inspection	Quantity of inspection staff is adequate for work underway Inspectors are knowledgeable of the applicable plans and specification requirements for the work being observed. Testing equipment and inspection staff certifications and testing proficiencies are up to date Adequate testing is occurring to ensure compliance with the QAP and Guide Schedule requirements and quality of the work
Materials	All materials incorporated into the project are from qualified manufacturers/producers listed on the appropriate Material Producer List (MPL) Inspectors ensure materials delivered to the project are manufactured according to the relevant plans and specifications requirements and are free of defects and damage Adequate supporting documentation is available to provide assurance of Buy America compliance for all predominantly steel or iron products
Progress	Monthly schedule updates are being sent by the contractor. Work activities observed are according to current 2–3 week look-ahead schedule Overall progress is on or ahead of the approved project schedule If work is behind schedule, the AO has requested the contractor submit a make-up schedule that shows how the contractor will complete the work within the contract time
Storm Water Pollution Prevention Plan (SW3P) (coordinate with DEQC)	Copies of required certifications and letters are in the project files Notice of Intent (NOI), if required, is available in the SWP3 binder and the appropriate construction site notice is posted Stage-Gate Checklist is completed, and deficiencies corrected SWP3 log is up to date Reports are complete. Noted deficiencies show correction date No missing reports Installed Best Management Practices (BMPs) are emplaced correctly and noted on SWP3 sheets with installation/removal dates
DBE (coordinate with district DBE coordinator)	Required DBE reports and Prompt Payment Reports are up to date Labor Interviews are completed and payrolls are reviewed Commercially Useful Functions (CUFs) are performed
AO and DCO audits	Ensure applicable audit documentation is in the project files Coordinate with AO record keeper and DCO auditors